Privacy Policy

LAW SOCIETIES’ COMPACT AND FORUM FOR SDG16

PRIVACY POLICY

PLEASE READ THIS POLICY CAREFULLY BEFORE USING THIS SITE

This Privacy Policy applies to the website www.compactandforum.org (the “Site”). www.compactandforum.org is a site operated by the Law Societies’ Compact and Forum for SDG16 (“the Compact and Forum”). We are an unincorporated association of law societies and bar associations.

This Privacy Policy is part of the Terms of Use of the Site (“Terms of Use”) [LINK TO TERMS OF USE], and defined terms used herein may be defined in the Terms of Use.

Your privacy when using the Site is of the utmost importance. This Privacy Policy describes the ways in which the operator of the Site, the Compact and Forum (“we,” “our,” or “us), collects, uses, and discloses information about you through it. Because we gather certain types of information about the users of the Site, we want to ensure that you fully understand the Terms of Use surrounding the capture and use of that information. This Privacy Policy discloses what information we gather and how we use it. By using the Site, you consent to the processing of your information as set out in this Privacy Policy.

This Privacy Policy also applies to information we collect about you when you sign up to receive our newsletters or other marketing emails or sign up to attend one of our events.

What information do we collect?

• Personal Information:

We and our service providers collect any information that you provide when you use the Site, including but not limited to when you contact us with a question, comment, or request, or when you sign up to receive our newsletters or other marketing emails or sign up to attend one of our events. This can include, but is not limited to (a) your name, contact information, and other registration information; (b) information you provide us when you contact us (together “Personal Information”).

• Non-personally identifiable Information:

We and our service providers may automatically collect certain technical information from your computer when you use the Site, such as your Internet Protocol address, your browser type, your operating system, the pages you view on any of them, the pages you view immediately before and after you access them, and the search terms you enter on the Sites.

This information allows us to recognize you and personalize your experience if you return to any of the Site using the same computer or mobile device to improve that respective site and the services we provide. We and our service providers may collect this information using “cookies,” which are small text files that the Site saves on your computer using your web browser and accesses when you return, or similar technologies.

How do we use this information?

We may use the information we collect for a number of purposes, including, but not limited to:

• Providing you with products, services, or information you request or which we think may be of interest to you;
• Providing you with information about the Site or required notices;
• Customizing your experience when using the Site, such as by providing interactive or personalized elements on the Site;
• Allowing us to improve the Site and the services we provide, such as by better tailoring our content to our visitors’ needs and preferences;
• Generating and analyzing trends about your and other visitors’ use of the Site;
• Detecting, preventing, and responding to fraud, intellectual property infringement, violations of our Terms of Use, violations of law, or other misuse of any of the Site.

We also may combine or aggregate any of the information we collect through the Site or elsewhere for any of these purposes.

Under what circumstances do we disclose this information?

We may disclose the information we collect from you through the Site:

• To other members of the Law Societies’ Compact and Forum for SDG16, and other institutions who may partner with or otherwise assist us in delivering our mission;
• To other service providers who work on our behalf, including, but not limited to, service providers who provide web hosting services (specifically: One.com and WordPress), provide certification-related services, help us gather and analyze anonymous information about usage of the Site, and/or deliver marketing communications, promotional materials, or announcements that may be of interest to you (specifically: MailChimp);
• As required by law, such as to comply with a subpoena or other legal process, or to comply with government reporting obligations;
• When we believe in good faith that disclosure is necessary (a) to protect our rights, the integrity of the Site, or your safety or the safety of others, or (b) to detect, prevent, or respond to fraud, intellectual property infringement, violations of our Terms of Use, violations of law, or other misuses of the Site; and
• When we are not otherwise prohibited by applicable law from doing so without your express consent.

In addition, we may, in our sole discretions and without notice to you, share aggregate reports on user demographics and traffic patterns, as well as de-identified information, with third parties. However, we will not sell, rent, distribute or otherwise make Personal Information commercially available to any third party other than as set out above.

The Site may contain links to websites published by third parties. You acknowledge and agree that we are not responsible for the collection and use of your information by such websites that are not under our control. We encourage you to review the privacy policies of each website you visit.

Where is this information stored?

Information collected through the Site may be processed and stored outside of your home country, which may not provide the same level of protection for your personal information as your home country, and may be available to that country’s government or its agencies under a lawful order made in that country. In addition, we may transfer information about you outside your home country to other members of the Law Societies’ Compact and Forum for SDG16, other institutions who may partner with or otherwise assist us in delivering our mission and to service providers who work on our behalf, each of whom may be located in other countries for use in connection with the Site. By using any of the services provided by the Site, you consent to such transfer to, and processing in, these other countries.

How is your information secured?

We strive to maintain reasonable administrative, technical, and physical safeguards designed to safeguard the information collected by the Site. However, no information system can be 100% secure, so we cannot guarantee the absolute security of your information. Moreover, we are not responsible for the security of information you transmit to the Sites over networks that we do not control, including the internet and wireless networks.

How long will we keep this information?

It is our policy to retain any Personal Information you provide to us when you use the Site or sign up for our newsletters or other marketing emails or sign up to attend one of our events, for the length of time required for the specific purpose or purposes for which it was collected. However, we may be obliged to store some Personal Information for a longer period of time, taking into account factors including:

• legal obligation(s) under applicable law to retain data for a certain period of time;
• statute of limitations under applicable law(s);
• (potential) disputes and
• guidelines issued by relevant data protection authorities.

Whilst we continue to process your Personal Information, we will ensure that it is treated in accordance with this Privacy Policy. Otherwise, we securely erase your Personal Information once this is no longer needed.
To find out how long we retain information obtained using cookies, please see [here].

Your choices

If your contact information changes or if you wish to change or inquire about your Personal Information, please submit a request to info@compactandforum.org.

If you no longer wish to receive our newsletters or other marketing emails you can click on the “Unsubscribe” button at the bottom of any of our emails. Alternatively, you can email our support team at info@compactandforum.org who will process “unsubscribe” requests for you. When you unsubscribe we will keep a record of this, and once your request has been processed, you will stop receiving our newsletters and other marketing emails. You can still use the Site once you have unsubscribed.

If you do not want the Site to collect this information through the use of cookies, you can set your web browser to reject cookies from them. Each browser is different, so you should check your browser’s “Help” menu to learn how to change your cookie preferences. If you reject or block cookies from the Site, however, they may not function as intended.

Your rights

The following section explains your rights. The various rights are not absolute and each is subject to certain exceptions or qualifications. We will grant your request only to the extent that it follows from our assessment of your request that we are allowed and required to do so under data protection laws. Nothing in this Privacy Policy is intended to provide you with rights beyond or in addition to your rights as a data subject under data protection laws.

Rights	What does this mean?
1.The right to be informed	You have the right to be provided with clear, transparent and easily understandable information about how we use your Personal Information and your rights. This is why we are providing you with the information in this Privacy Policy.
2. The right of access	You have the right to obtain a copy of your Personal Information (if we are processing it), and certain other information (similar to that provided in this Privacy Policy) about how it is used. This is so you are aware and can check that we are using your information in accordance with data protection law. We can refuse to provide information where to do so may reveal Personal Information about another person or would otherwise negatively impact another person’s rights.
3. The right to rectification	You can ask us to take reasonable measures to correct your Personal Information if it is inaccurate or incomplete. E.g. if we have a wrong name or address for you.
4. The right to erasure	This is also known as ‘the right to be forgotten’ and, in simple terms, enables you to request the deletion or removal of your Personal Information where there’s no compelling reason for us to keep using it or its use is unlawful. This is not a general right to erasure; there are exceptions, e.g. where we need to use your Personal Information in defence of a legal claim.
5. The right to restrict processing	You have rights to ‘block’ or suppress further use of your Personal Information when we are assessing a request for rectification or as an alternative to erasure. When processing is restricted, we can still store your Personal Information, but may not use it further. We keep lists of people who have asked for further use of their Personal Information to be ‘blocked’ to make sure the restriction is respected in future.
6. The right to data portability	You have rights to obtain and reuse certain Personal Information for your own purposes across different organisations.
7. The right to object	You have the right to object to certain types of processing, on grounds relating to your particular situation, at any time insofar as that processing takes place for the purposes of legitimate interests pursued by us or by a third party. We will be allowed to continue to process your Personal Information if we can demonstrate “compelling legitimate grounds for the processing which override your interests, rights and freedoms” or we need this for the establishment, exercise or defence of legal claims.

Information we collect by automated means

Like many websites, this website use “cookies” and “web beacons”.  This site uses cookies to optimize functionality and give you the best possible experience. We obtain certain information by automated means when you visit this site, such as the IP address of the device you use to connect to the Internet and the pages accessed. By collecting this information, we learn how to best tailor the website to our visitors. We collect this information through various means, including “cookies” and “web beacons”. To learn more about cookies, click here.

Changes to this Privacy Policy

We reserve the right to update this Privacy Policy from time to time with respect to the Site by posting a new Privacy Policy. You are advised to consult this Privacy Policy regularly for any changes, and your continued use of the Site after such changes have been made constitutes acceptance of those changes. If we make any revisions that materially change the ways in which we use or share the information previously collected from you through the Site, we will give you the reasonable opportunity to consent to such changes before applying them to that information.

Which country’s laws apply to any disputes?

This policy, its subject matter and its application (and any non-contractual disputes or claims) are governed by English law. We both agree to the exclusive jurisdiction of the courts of England and Wales.

Contact Us

If you have any questions or concerns about this Privacy Policy or our use of your information collected through the Sites, or you wish to exercise any of your rights please contact us at info@compactandforum.org.

We will aim to respond to your request within one month of receipt of your request. We can extend this period by an additional two months if this is necessary taking into account the complexity and number of requests that you have submitted.  We will not charge you for such communications or actions we take.

If you are not satisfied with our response to your complaint or believe our processing of your Personal Information does not comply with data protection law, you can make a complaint to the relevant EU data protection authority where you are located. The contact details for each EU data protection authority can be found here: http://ec.europa.eu/justice/article-29/structure/data-protection-authorities/index_en.htm